Executive Secretary to Principal Elementary

JOB TITLE: Executive Secretary to Principal
DUTY DAYS: 220 Days
PAY GRADE: C06
SALARY SCHEDULE: Click for Salary Schedule

Primary Purpose:

Facilitate the efficient operation of the school administrative office and provide clerical services to the school’s administrative staff

Qualifications:

Educations / Certification:

• High School Diploma or GED

Special Knowledge / Skills:

• Advanced clerical training skills
• Proficiency in general office/secretarial skills to include excellent computer skills (word processing, excel spreadsheets and database) operation knowledge of general office equipment
• Excellent organizational, communication and interpersonal skills
• Maintain accurate records of purchase requisitions, accounts payable and warehouse requisitions
• Input and maintain financial campus accounts, monitor department budgets and campus cashier
• Strong knowledge of bookkeeping and 10-key or calculator proficiency

Experience:

• Three or more years of advanced secretarial experience preferably in a public school setting

Major Responsibilities and Duties:

• Assist students, teachers, and parents as needed.
• Type all written correspondence and properly route.
• Receive incoming calls, take reliable messages, and route to appropriate staff.
• Maintain proper files to include inventory of school supplies, mailing lists, student’s records, visitor logs, and communication.
• Receive, store, and issue supplies and equipment.
• Sort, distribute, or deliver mail and other documents.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using computer.
• Process all changes and adjustments in student schedules.
• Schedule meetings and appointments and maintain calendar for principal.
• Monitor personnel time records to include sick leave, vacation, and special requests.
• Maintain a log of visitors to the school.
• Update handbook, policy manuals, etc.

Working Conditions:

Mental Demands:
Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures, and data; coordinate district functions.

Physical Demands / Environmental Factors:
Frequent prolonged and irregular hours; Repetitive hand motions; prolonged use of computer; steady phone interactions; moderate standing, walking, and bending.